The name of this ladies’ golf club shall be Fox Hollow Ladies Golf Club 18; the organization will be referred to in these Bylaws as “the Club”.

 

The purpose of the Club shall be to promote good fellowship and interest in golf, to enable its members to enjoy organized competition and social activities, and to be a member in good standing of the Colorado Women’s Golf Association (CWGA). The club shall be a non-profit organization.

 

Section 1. Membership shall be limited by the Board of Directors and approved by the membership.

Section 2. To qualify, members must be eighteen years of age or older and must have a USGA Index of 37.5 or less. Application for membership shall be in writing, accompanied by an official USGA  handicap or five (5) score cards from any USGA rated course. The Board of Directors shall determine other rules governing membership, qualifications, and approval. All Charter members shall have protected status.

Section 3. A waiting list shall be maintained, if and when membership is closed. Vacancies shall be filled from this list. Nine hole members of Fox Hollow shall have preference. Jefferson County applications will then have preference. Seasonal and mid-seasonal vacancies shall be filled from the waiting list with dues assessed accordingly.

 

Section 4. All members shall pay a membership fee plus the annual dues, which shall be approved  by the membership as recommended by the Board. Annual dues shall be paid on or before February 1st for the current calendar year. After this date, new members shall be added according to openings. Dues must be paid before a member is eligible to play. No refunds shall be given to a qualified member after the first play day of the season, unless approved by the Board of Directors because of extenuating circumstances.

Section 5. PARTICIPATION - In years when there is a waiting list, members must play 33% of the 
scheduled play days, including Orientation and Major Tournaments, to insure membership renewal the following year. When there is no waiting list, this does not apply. Dismissal from the club is in order for lack of participation on play days only when the club has a waiting list. 
Club Championship Qualification -  All members must play 33% of the scheduled Club play days for the season, including Orientation, Major Tournaments and intra club match play, to qualify for the Club Championship Tournament competition. Team play and CWGA events do not count toward qualification.

NO SHOWS FOR RESERVED TEE TIMES WILL NOT BE TOLERATED. Two (2) No Shows shall be grounds for dismissal. Allowance may be made by the Board for extenuating circumstances.

Section 1. The elective officers of the club shall be President, Vice-President, Secretary,
Treasurer. Handicap Chair Tee-Time Chair Tournament Chair, Play Day Chair, and Social Chair, The President may appoint a Rules Committee, a Parliamentarian, an Historian and any other Chairs or Committees deemed necessary.

 

Section 2. The elected officers and elected chair positions shall constitute the Board of Directors of the Club.

 

Section 3. It shall be the duty of the Board of Directors to interpret the intent of the Bylaws and to promote the general aims of good sportsmanship and fellowship of the game of golf.

 

Section 4. The Board of Directors may not under any circumstances vote on any measure
by electronic communication devices.

 Section 5. A quorum for the board of Directors shall consist of majority of the Board Members.

 Section 6. The Vice-President is expected to advance to the office of President. Vacancies throughout the calendar year will be filled by a majority vote of the Board of Directors, with the exception of the office of President. In the case of a vacancy in the office of President, the Vice President shall serve as President for the remaining term.

 Section 7. Nominating Committee
On or before the end of August, the Board of Directors shall appoint candidates for the offices to be filled with a nominating committee of three (3) members from the membership. This committee shall nominate in fifteen (15) days thereafter. The committee shall forward the names of nominees to the Secretary, who will then post the slate of nominees on the 18-Hole Bulletin Board not less than thirty (30) days prior to the election of officers. Additional nominations from the floor shall be permitted for all offices, provided permission has been obtained from the member to be nominated.

Section 8. Voting Protocol
A majority vote of the members of the Club present elects officers providing there is a quorum. When no candidate receives a majority vote there shall be a re-balloting, dropping the name of the candidate receiving the least number of votes until one candidate receives a majority of the votes cast. When there is but one nominee for an office, the vote may be by voice or a show of hands. 
 

Section 9. Term Limits
A member may not serve in the same office for more than two (2) consecutive years.

 

Section 10. Transition of the Board of Directors
There shall be a transitional meeting of the incoming and outgoing Board of Directors and chairs in January. Instruction of new officers and transfer of records and materials shall form the agenda.
The current Board of Directors will remain in office until December 31 and all unfinished business for the current year, including payment of outstanding debt, shall be completed by December 31 of the current year. 

 

Section 1. The President shall preside at all meetings of the Board of Directors and at all club meetings and shall perform all acts incidental to her office. She shall call a meeting of the Board of Directors early in January following the annual meeting.

 

Section 2. The Vice-President shall preside at all meetings of the Board of Directors in the absence of the President and at all club meetings and shall perform all acts incidental to her office. She shall be Membership Chair and be responsible for maintaining the club’s waiting list, if there should be one. In the event the office of President is vacated, the Vice President shall serve as President for the remainder of the term.

 

Section 3. The Secretary shall keep in permanent form an accurate record of all meetings
of the club and of the Board of Directors and read, for approval, minutes of previous
meetings. She shall handle all correspondence, issue formal notices of all meetings and
notify Board Members of board meetings. She shall be responsible for the Handbook. She shall transfer complete records to her successor. 
 

Section 4. The Treasurer shall collect and safely keep and dispense all monies of the club as requested by the Board. She shall be responsible for Guest Day monies and Invitational monies if there should be such events. She shall submit a proposed budget at the April board meeting to be approved by the Board. She shall deposit all funds in some banking or other institution directed by the Board of Directors. She shall give a list of paid members to the President, Vice-President and the Handicap Chair. Not less than $300.00 shall be carried forward to the ensuing year. The Treasurer and the President should both have signatures on file for the Club’s account at the chosen banking facility. This will allow any disbursements to be made in the event the Treasurer is not available. The Treasurer’s books shall be reviewed and a report shall be given to the outgoing board by December 31. All bills should be paid for the current year by this date.

 

Section 5. The Handicap Chair shall be instructed and certified as per USGA/CWGA requirements; shall determine and revise club flights throughout the active season

 

Section 6. The Tournament Chair shall arrange major tournaments and events. She shall inform members of tournaments by posting such information, determine and post winners of such events, and advise the Secretary and Prize Chairman of winners. She shall post sign-up sheets for all the above events at least four (4) weeks in advance. She shall post tournament results and enter winner’s prizes in the club prizebook located at the ProShop. She shall have Club Championship trophies inscribed for current year and make presentations at the end of the season.

Section 7. The Tee-Time Chairman shall manage the tee time process primarily through the website but make available alternative procedures for those members who do not have computer access or availability.  She shall assist the Tournament Chair with tee times for major events. She shall identify “No Shows” and contact them as instructed by the Board. She shall collect any applicable green fees from “No Shows” and shall not assign that player additional tee times until fees are paid. She shall notify the Board if a player has two “No Shows”.

 

Section 8. The Rules Committee shall be responsible for interpretation of USGA Golf Rules and educating members of such.

Section 9. The Social Chair shall be responsible for all general membership meetings and social functions. Arrangements shall include place of meeting, menu, entertainment, if any, decorations, invitations, cost of luncheon, and any other arrangements deemed necessary. She shall keep an accurate record of expenses and shall submit those timely to the Treasurer.

 

Section 10. The Play Day Chair, with the help of the Board Members, if needed, shall
determine the year’s play day schedule, collect play day cards and post on individual’s
sheets all play day scores, determine day’s winners. The year's 18 hole activities will be posted on the Club website. She shall keep an accurate record of all ringers, birdies; break pins, etc. to determine year-end prizes. She shall determine year end winners and present awards at the end of the season. She shall determine winners for each play day, post them to the website and bulletin board, and post them to the prizebook at the Pro Shop.

Section 11. The Historian shall be responsible for arranging for photos at various events and posting them to the web site; the Historian shall be responsible for managing the Club’s Bulletin Board.

 Section 12. Each officer and Chair shall be responsible for keeping and transferring records and explaining duties to her successor, at a transitional meeting .

 Section 13. If there should be an appointed Parliamentarian, she shall act as advisor to the President of the Club upon points of parliamentary law. 
 

Section 14. The Board of Directors and Chairs shall appoint assistants as the necessity arises.

                                                    ARTICLE VI Discipline 
 Section 1. Members who, in the opinion of the Board of Directors, or by a written complaint by a member of the Club in good standing do not abide by the Bylaws or Rules and Etiquette may have their membership terminated by the majority vote of the Board of Directors and Rules Committee, after such member has had an opportunity to appear before the Board of Directors in her own defense. If the member is found in violation of USGA Rules of Golf, handicap manipulation or any other misdemeanor she shall be dismissed from the club and shall never be readmitted to the club.

Section 2. The Board of Directors may drop from their membership any Director or Chairman who fails to attend the regular meetings of the Board two (2) consecutive times, provided such absence is not caused by illness or other extenuating circumstances. 
                                           

                                                    ARTICLE VII Meetings 
 Section 1. The Annual Spring Business Meeting and Orientation shall be held on the Wednesday preceding the first play day. A presentation of an outline of the plans for the current season and an Orientation constitute the Agenda.

Section 2. The annual Fall Meeting shall be held within two (2) weeks after the last scheduled play day. The agenda shall include the election of officers and award presentations and any other business necessary.

Section 3. Thirty-three percent (33%) of the club shall constitute a Quorum to conduct club business and elect officers.

 

Section 4. Special meetings may be called by the President of Board of Directors, giving at least five (5) days notice of the time, place and business. A request for a special meeting may be made in writing to the President and signed by twenty (20) percent of the members, stating their purpose. The President must reply within five (5) days and shall call a meeting not later than ten (10) days after receipt of the request.

                                     ARTICLE VIII Parliamentary Authority

The rules contained in the current edition of Robert’s RULES OF ORDER NEWLY REVISED shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Club may adopt.

 

These Bylaws may be amended or revised at any regular meeting of the membership. Any proposed change must be posted four (4) weeks prior to the meeting. These Bylaws may be amended or revised by two-thirds (2/3) vote of the Fox Hollow Ladies Golf Club 18 members present, provided there is a quorum.


Bylaws Last Revised - October 2011